DECORATING SERVICES CONTRACT & DECORATING SESSION AGREEMENT
DECORATING SESSION ORDER
This Contract (SIGNED OR ELECTRONICALLY AGREED UPON) represents an order for decorating-and/or event planning services.There are no oral or other agreements and this contract constitutes full and complete understanding and agreement between the Client and MSP Events (Decorator).
The decorating fee is based upon the number of guests anticipated, the type of services desired and decorating materials. If the total number of guests increases, it i s the Client’s responsibility to inform the Decorator, and fees may apply. If the Client fails to inform the Decorator of the increasing guests, the Decorator is not responsible for quality of service. At the Client’s requests additional staffs members of MSP Events(Host, Server, Emcee, Cleaner, ect.) may be utilized. If any of these staff members are utilized, then the Decorator will notify the client of the cost of each staff member prior to the decorating session. The Client is responsible for paying all fees associated with renting items from outside vendors and purchased items not included in the Decorator’s inventory.
It is the Client’s responsibility to communicate with the venue (hall, hotel, etc) number of items needed for decorating such as: tables, chairs, and other specifics. Furthermore, it is the client’s responsibility to contact the venue and schedule a minimum of 6 hours for Decorator to perform the work. Some events may need more time, depending upon details required. If the venue will allow decorating the day before, Decorator will make every effort to accommodate this allowance. Just as it takes many hours to set up and decorate, it will also take time to break down all decorations. For this reason, Client agrees to schedule a minimum of 2 hours for breakdown. Breakdown does not include clearing and bussing of tables, trash, etc. This is the caterers’ responsibility. If MSP Events Staff must clear tables to breakdown, an additional cleaning fee of $150 an hour will be assessed to final bill.
EVENT SITE CONSULTATION/ FLOOR PLAN
A one-time free site consultation is included once the contract is finalized. Additional visits to the venue are not mandatory but at the discretion of the Decorator.
DAMAGE TO PROPERTY:
Client will be responsible for any damage to property including but not limited to centrepieces, chairs, linens, backdrops, Charger plates, etc. MSP Events will setup the decorations and leave.Once decorations are setup, all equipment brought in and setup will be under client’s liability. All damage and or missing property will be charged at full replacement cost.
LIMIT OF LIABILITY:
Although care will be taken with the decorations, the Decorator limits any liability for loss, damage or failure to deliver decorations for any reason of the Decorator’s non-performance caused by any force or similar circumstances, illness, accident or any cause beyond their control. In any event the limit o f Decorator’s liability shall not e exceed the contract price of the total services rendered. If the Decorator is unable to render services due to extreme instances (i.e. accident, death, extreme weather conditions, and unsafe condition at the venue), then the Decorator is not responsible for the non -completion and the Decorator and the client can come to a reasonable agreement for a partial refund or change of date for services. If the Decorator deems that the client and/or the client’s guest are negligent and malicious, and the Decorator’s property is altered from the original state or permanently damaged, then the client will be charged the total replacement cost for each item.The Decorator is not responsible for items that are stolen by client’s guests during the event. If the client’s guests remove items(i.e. centrepieces, decorative accents, etc.) that are the property of the Decorator or any outside vendor, then the client will be charged the total replacement cost of the items.
MATERIALS AND COLOURS
MSP Events offers many options of decorative pieces in many different colours and textures. However,Client understands and agrees that colours may differ based on material and choice of manufacturer. However, MSP Events will do their best to produce the exact colour the client desires.
OWNERSHIP OF DECORATIONS
It is agreed that all decorations that are included in the Decorator’s inventory shall remain the property of the Decorator. However, if the Client purchases decorations, the client has full ownership of the property at the completion of the event. All rented decorations must be given back to the Decorator by noon of the following day. If decorations are not returned within 72 hours, the Decorator will charge a fee to the Client. If the Decorator outsources decorations from an outside vendors, the Client must return decorations by the end of the event .If out sourced decorations are not returned at the end of the event or are altered from the original state (damaged), then theClient will be charged a fee that will be determined by the outside vendor.
It is agreed that MSP Events may display and use video and photographs from the decorating session and event for website, internet promotion, and any other non-commercial purposes thought proper by MSP Events. All video or photographs are subject to be posted on all social networking sites for promotional purposes only. The Client is responsible for advising MSP Events in writing of any photos or videos he/she wishes not to be publicized. MSP Events possesses full ownership of all video and photos of the decorating process and final setup photographed by MSP Events and/or its affiliates.Therefore, MSP Events has permission to place their name and logo on any photographs taken by MSP Events.
RESERVATION DEPOSIT & PAYMENT SCHEDULE
Upon signature or electronic agreement, the Decorator reserves the time and date agreed upon, and will not make other reservations for that specific time and date. For this reason, the deposit of 50% of the balance stated is non-refundable, even if the event date is changed or event cancelled for ANY reason. The deposit is applied towards the total balance upon completion and submission of this Contract. The 50% deposit reserves the date and covers substantial cost of materials purchased for the decorating session. In some cases if more expensive and customizable items are needed, the Client will be required to pay a higher deposit. All payment must be made at most 30 days prior to the event date.
This Contract is not to be construed as an employment agreement in anyway. The Decorator functions as an independent contractor only employed by MSPEvents. Client understands that the Decorator is a professional and does not need to be monitored or supervised as work is performed.
In the event the Client must cancel the contracted services for any reason, the initial non-refundable deposit will be forfeited. If the Client cancels prior to 60 days preceding the event, all payment made in excess of the 50% deposit will be refunded to the Client. If the Client cancels within 60 days of the event date, all payment made to date will be forfeited. Cancellations should be put in writing and emailed to MSPEvents. In the situation that MSP Events cancels the event, the Client is entitled to a full refund of any payment made. In the event of postponement of the event, all payment made will be put toward the new event date assuming both MSP Events and the client have a mutual agreement on the new date. Should the new date attract any additional costs, the Client will be responsible for those additional costs.
During initial consultation, Client will be-given an in voice with price of decoration services and breakdown of additional rentals based on guest count and other factors. It is Client’s responsibility to check invoice for accuracy. Decoration packages are priced as is and can only be customized during initial consultation and enlistment of services. Once a package price has been agreed upon, and Decorator has purchased items (usually within 2 weeks deposit is paid) Client may not ask for a reduction in price due to n o longer needing items or needing less items. If guest count increases, Decorator will add additional linens, centrepieces, napkins, etc. calculated at current pricing to the invoice. Customizable items such as special linens, chair covers, etc. may not be changed.There can be no changes made to the decoration plan at least one month prior to event date. Please note that rental items are not part of decorating services and are under a separate contract as indicated on Conditions of Rentals.
SAFTEY:In the event that the Decorator deems the event to be unsafe, the Decorator reserves the right to halt all services rendered if the event has begun. If the event has not begun, then the Decorator will provide the same services on a different date. If the client or the client’s guest cause the event to become unsafe, then the client will pay any fees (travel, rentals, staff, ect.) associated with changing the date of the services. In some instances, the Decorator will ask if the venue will be providing proper security.
VENDORS:Outside vendors may be referred to Client. Client understands and agrees that MSP Events is not responsible for poor services rendered by any vendor. It will be the Client’s responsibility to settle all grievances and discrepancies with the vendor directly. MSP Events will not refund any fees in the instance that a vendor is not satisfying to any client.
The Client gives permission for the Decorator to contact the venue and vendors to confirm event details. MSP Events will not be responsible for any services rendered by the venue or other vendors. Additionally,Client must communicate all other equipment, items, and or services being provided by other vendors. Client understands and agrees that it is not MSP Events’ responsibility to setup or breakdown any items that are sub-rented or dropped off from other vendors or other persons. If Client needs assistance with setting up other items such as programs, menu cards, favours, etc. Client must arrange with MSP Events. Special Note Regarding Flower Arrangements and Other Measurements (Incases where MSP Events is not providing flowers): It is customer’s sole responsibility or in some cases the planner’s to make sure that MSP Events’ items meet the specifications needed for florists, venues, and other vendors. It is highly recommended that the florist have a sample centrepiece vase in hand prior to making flower arrangements. It is also highly recommended that customer verifies sizes of tables before placing linen orders MSP Events is not responsible for measuring vases, linens, etc.Verbal measurements are a courtesy but should not be considered final. Customer should make every effort to measure items in person or have vendors, such as florist take measurements in person.
MSP EVENTS INCORPORATED